Move Photo Library To External Hard Drive Mac

How to move your Photos library to an external drive. Save valuable space by moving your Mac Photos library to an external hard drive. Plus find out how to back up your entire iCloud Photos. Jan 29, 2020  Your Photos library holds all your photos, albums, slideshows and print projects. If your library is large, and you want to free up storage space on your Mac, turn on iCloud Library and use Optimise Mac Storage, or move your photo library to an external drive. Before you start, make sure that you back up your library.

How To Move Photo Library To External Hard Drive Mac

We take a lot of photos with our iPhones and even DSLRs and other cameras. Photos are great for capturing memories with others, or when you just want to get a snapshot of something beautiful. Photos on Mac can help you keep all of your photos in one place, and even help you organize them.

How to add pictures and videos to albums

If you have a lot of photos and videos, one of the simplest and easiest ways to start organizing everything is to make use of albums, especially when you give them good names. And if you use iCloud Photo Library, all of your albums in Photos for Mac get synced to your iOS devices too.

  1. Launch Photos on your Mac.

  2. Click on Photos in the sidebar, under the Library section.

  3. Pick out the photos you want to add to an album, either new or existing.

    • Hold down the command key on your Mac and click to select multiple photos.
  4. Right-click on your chosen photos and videos.
  5. Move the cursor to Add to.

  6. You can choose an existing album, or create new album.

    • If making a new album, give it a good, easy-to-remember name.

Optionally, you can make a new album at any time by clicking the + button that appears in the sidebar next to My Albums. Drag-and-drop the albums in whatever order you want to rearrange them in the sidebar.

How to organize albums and folders

When you have a lot of albums, it may be better to clean it all up by organizing albums into folders, which are like collections of albums. It's easy to do.

  1. Launch Photos on your Mac.

  2. Either right-click on My Albums in the sidebar, or hover above and then click on the + button that appears next to My Albums.

  3. Click New Folder.

  4. Give your folder a name.

  5. Drag the albums that you want into that folder.

How to use Smart Albums

Smart Albums are like regular albums, but smarter, obviously. They're great for helping you quickly organize images without the need of manually adding each one to an album because it's all automated.

Move Photo Library To External Hard Drive Mac Download

  1. Launch Photos on your Mac.

  2. Right-click on My Albums or click the + button that appears next to My Albums.

  3. Select New Smart Album.
  4. Give your Smart Album a name.

  5. Choose the parameters for your Smart Album.

  6. Click OK to confirm.

Smart Albums have a large number of different parameters, such as photos, faces, aperture, ISO, Live Photo, RAW, Portrait, and more. With all of these options, you can create many different Smart Albums to suit whatever it is you need.

If you're not satisfied with the Smart Album, you can always tweak the settings by clicking on the gear icon that's next to the Smart Album's title, then re-select the parameters you want to use.

Unfortunately, Smart Albums do not sync to your other devices through iCloud Photo Library, as they're only available on your Mac.

How to navigate Photos for Mac faster with the sidebar

The Sidebar in Photos is a great way to quickly jump between various areas in Photos quickly and easily. Plus, it helps you find albums that may otherwise be hidden, so this was a design choice made by Apple.

However, if you are running macOS Sierra and older, you can actually hide or unhide the sidebar as you wish.

  1. Launch Photos on your Mac.
  2. Click on View in the menu bar.
  3. Select Show Sidebar in the menu.
  4. The sidebar will appear on the left side of the screen.

  5. Follow the steps above to hide it (make sure Show Sidebar is unchecked).

How to navigate moments, collections, and year views in macOS Mojave and earlier

One of the coolest things about Photos is that it intelligently groups all of your photos and videos into moments, collections, and years.

This means that your photos appear in a timeline and are grouped by things like location, or even event. It's a great way to take a look back at your memories and relive those specific moments in time.

The Moments, Collections, and Year views are only available in macOS Mojave and older.

  1. Launch Photos on your Mac.
  2. Make sure that you're in the Photos view from the sidebar.

  3. Click on Photos, Moments, Collections, or Years buttons at the top of the window.

  4. Click on a section of a Year to move to that Collection, or a section of a Collection to drill down into that Moment, or an item in a Moment to view that image or video in closer detail.

  5. You can also use your keyboard's arrow keys to move between photos and videos in a Moment.

  6. A single click on an item selects it, while a double click takes you to view it.

In the Year and Collections views, thumbnails can be small. You can click-and-hold and then drag the cursor in any direction over the thumbnails to get a larger preview. Letting go will take you directly to the image that the cursor was last on.

How to navigate through Years, Months, and Days in macOS Catalina

To replace the previous Moments/Collections/Years view, Catalina changed it to Years, Months, and Days for simplicity.

  1. Launch Photos on your Mac.

  2. Make sure you're in the Photos section in the sidebar.

    Source: iMore

  3. Click the Years, Months, or Days buttons at the top of the window. The default view is All Photos.

  4. Clicking on Years lets you see each year as a block. Double-clicking the year takes you into Months.

  5. When you double-click on a Month, you'll drill down into the Days view.

How to create a new library with Photos for Mac

You can create a new library for your photos at any time with Photos for Mac. To do so, make sure that you quit Photos and reopen it with the following method to get the Library options.

  1. Hold down the Option key on your keyboard.
  2. Double-click on Photos on your Mac.
  3. Click on the Create New button in the Choose Library window.
  4. Name your Library.

  5. Click OK.

You've now created a brand new Photos Library. Unfortunately, there is no easy way to migrate over photos and video, so you will need to export the content you want, and then import it back into the new library.

Seagate External Hard Drive Mac

How to switch between Libraries in Photos for Mac

When you create a new library, you may still want to go back to a previous library for something. Fortunately, it's easy to switch between multiple libraries.

  1. Make sure that Photos is not open (quit if it is).
  2. Hold down the Option key on your keyboard.
  3. Double-click on Photos.

  4. Click on the name of the library you want to open.

Voilá! Just make sure to repeat this process each time you want to switch to a different Photo library.

How to move your Photos library to an external hard drive

If you're low on storage space on your Mac, you can just move your Photos Library to an external hard drive. Keep in mind though, that you will need to have this external drive plugged in to access your Photos Library, even if you have iCloud Photo Library enabled. And you aren't able to create a second Photos Library that has iCloud Photo Library enabled on your Mac, so be wary.

  1. Launch a Finder window on your Mac.
  2. Click on the Mac hard drive (Macintosh HD) in the sidebar.
  3. Double-click on the Users folder.
  4. Double-click on your username.
  5. Double-click on your Pictures folder.

  6. Click on the Photos Library file and then drag it to your external hard drive in the sidebar.

This process may take a while, depending on how big your Photos library is.

A note on reference libraries

The Photos app technically supports the management of images that aren't locally stored within its library — that is, you can keep a set of images in a folder called 'October Trip' and manage them within Photos without having to make a separate copy of them. You can do this by navigating to Photos > Preferences from the menu bar, selecting the General tab, and unchecking the 'Copy items to the Photos library' box under Importing.

That said, reference libraries won't play nicely with iCloud Photo Library users; you may run into problems when syncing, or not be able to sync at all. So if you plan on using a reference library, you'll have to opt out of iCloud Photo Library.

I also didn't have any luck getting referenced files to sync properly with Photos — I'd delete a photo, but the reference file would stay in its original location, even after deleting it from the 'Recently Deleted' folder. Not sure if that's a bug or just not how Photos wants us managing referenced photos, but worth noting.

Questions?

Sound off in the comments below!

October 2019: Updated for macOS Catalina.

Photos for Mac

Main

For all your USB-C needs

The HybridDrive is a USB-C dock with an SSD built in

You need more ports, right? And you probably need more storage, right? What you really need is the HybridDrive.

Apple's photo management software for the Mac, Photos, has grown to be a fairly competent all-purpose storage locker. But as your photo and video library grows — and especially if you've taken advantage of iCloud Photo Library — you may find that your Photos library strains to fit on your Mac's hard drive.

While there are options to keep your Mac from running out of space, like optimizing your photo storage if you use iCloud Photo Library, it comes at a cost: Without a fully-stored Photos library, you won't be able to create secondary backups of your images and video. (And as good as iCloud has become, your photos and video are precious enough that they're worth keeping backed up in multiple places.)

There is an alternative: Moving your Photos library to an external drive (or creating an entirely separate library and syncing it with iCloud). Here's how to do it, and some reasons why you should — and shouldn't! — consider it for your needs.

Why you should (and shouldn't) use an external drive with Photos for Mac

There are a number of reasons why an external drive might make sense when you're working with Photos for Mac:

  • You have a giant Photos library (and, if you use iCloud Photo Library, you want to ensure you have a secondary backup of everything in that library)
  • You frequently swap computers and want to work on your images from any Mac
  • Your library isn't huge, but you'd prefer to save space on your Mac for other files
  • You share a computer with other users and you have limited drive space
  • If you're working with space constraints on your primary computer, it's one of the easiest ways to back up your full iCloud Photo Library
Drive

That said, there are some downsides, too. Here are some reasons you might not want to use an external drive:

  • You don't have a big enough library to warrant moving it off your Mac
  • You don't want to have to worry about always having your external drive connected to view and edit your images
  • You use a laptop frequently and can't afford an SSD, and you don't want to risk breaking your disc-based hard drive by constantly moving it
  • You don't want to accidentally create duplicate libraries that can't be connected to iCloud Photo Library (because your offsite library is connected)
  • Unless you purchase a speedy drive, working externally is almost always slower than working on your default hard drive
  • You don't want to spend the money on an external drive
  • If you use an automated backup service for your computer, you'll have to set up a second set of rules for backing up your hard drive

Best external drives for storing photos

Okay, so you've decided to move your Photos library over to an external drive. What next? If you already have an external drive, you can always use it for storing your Photos library (and save on cash). But if you're considering getting a new drive for this endeavor, here's what I suggest:

  • Get a drive that's at least 1-2TB in space, preferably 4TB. With the iPhone able to save 4K video, our space needs aren't shrinking anytime soon: The bigger hard drive you can afford, the better.
  • If you're buying a stationary hard drive, buying a disc-based hard drive is great, but buy good brands — don't try and save $50 on an off-brand hard drive. It's rarely worth the HDD failure.
  • If you're buying a portable hard drive, consider SSD: It's very pricey in comparison to a disc-based drive, but if you know you'll be frequently moving around — especially if you plan to move around with the drive connected — you want a drive that can take a little rumble and tumble without skipping or failing.
  • Hard drive speeds are important, too: The faster a drive's write speed, the quicker your images will copy; the faster a drive's read speed, the easier it will be for you to view images or video and edit them, too.
Mac

Want some recommendations for specific external hard drives? We've got those, too.

How to move your current Photos library to an external drive and use it as your primary library

As with creating a new library, moving your library to your external drive is a multi-step process. Here's how to go about it.

Step 1: Copy over your Photos library

  1. Connect an external drive to your Mac via USB, USB-C, or Thunderbolt.
  2. Open a new Finder window.
  3. Open your external drive in that window.

  4. Open a new Finder window. Don't close your previous window (open to your external drive), as you'll need it shortly.

  5. Click the Go menu and navigate to your Home folder.
  6. Select the Pictures folder.
  7. Select your old library.

  8. Drag it to your external drive in the other Finder window.

Your library will begin to copy over to your external drive. Depending on the size of your library and speed of your drive, this can take anywhere from a few minutes to several hours, so be patient. Don't unplug your drive or turn off your computer during this process.

Step 2 (if you use iCloud): Turn off iCloud sync on your old library

Before you open your copied Photos library on the external drive, you have to disassociate the library on your Mac from iCloud. (If you don't use iCloud Photo Library, you can skip these steps.)

  1. Open Photos on your Mac.
  2. Go to the Photos menu.
  3. Select Preferences.
  4. Click on the iCloud tab.

  5. Uncheck iCloud Photo Library.

  6. Press Remove from Mac to remove any undownloaded low-resolution items from this library.

  7. Quit Photos.

Step 3: Make your new library your system default

Now, it's time to make your newly-copied Photos library your system default.

  1. Open Photos on your Mac.
  2. Go to the Photos menu.
  3. Select Preferences.

  4. Click Use as System Photo Library.

Step 4 (if you use iCloud): Connect your new library to iCloud

Your external library is now set up to be your system default, but it's not currently connected to iCloud. If you use iCloud Photo Library and want to keep that connection active so that you can continually download items you've stored, read on. (Otherwise, you can skip this step.)

  1. Open Photos on your Mac.
  2. Go to the Photos menu.
  3. Select Preferences.

  4. Click on the iCloud tab.

  5. Check iCloud Photo Library.
  6. Click Download Originals to this Mac.
  7. Wait for your Mac to download your images from iCloud. (Depending on the size of your iCloud library and your internet connection, this may take up to 24 hours; don't disconnect your external drive or turn off your Mac during this time.)

Once your library has fully synced and downloaded images, you can disconnect your drive; whenever you want to use your Photos library, you now need to connect your drive to your Mac.

Step 5: Get rid of your old library

A personal plea: Please, please, please make sure your library is fully copied and working on your external drive before you follow the steps below — once you've thrown away your original library, it's gone!

  1. Open a new Finder window.
  2. Click the Go menu and navigate to your Home folder.
  3. Select the Pictures folder.

  4. Select your old library.

  5. Drag it to the Trash (or press Command-Delete on your keyboard).
  6. Empty the Trash.
  7. Open a new Finder window. Don't close your previous window (open to the Pictures folder), as you'll need it later.
  8. Select your external drive.
  9. Right-click (or control-click) on your copied Photos library on your external drive.
  10. Select Make Alias.
  11. Drag the alias to the Pictures folder.

  12. Rename the alias to remove the 'alias' part of its name.

Now you have a direct link to your copied Photos library from the Pictures folder: This prevents your computer from accidentally creating multiple Photos libraries in case you forget to launch Photos with your external drive connected.

Note: If you're worried about accidentally creating libraries, you can always launch Photos by option-clicking on its icon in the Dock or Applications folder; this will give you the option of picking which library you'd like to launch.

How to create a new Photos library on your external drive and use it as your primary library

Creating a new library on your external drive is a multi-step process. Here's how to go about it.

Step 1 (if you use iCloud): Turn off iCloud sync on your old library

Before you create a new Photos library, you have to disassociate your current library as your system default. (If you don't use iCloud Photo Library, you can skip these steps.)

  1. Open Photos on your Mac.
  2. Go to the Photos menu.
  3. Select Preferences.

  4. Click on the iCloud tab.

  5. Uncheck iCloud Photo Library.
  6. Press Remove from Mac to remove all low-resolution items from this library.
  7. Press Remove from Mac once more to confirm.

  8. Quit Photos.

Step 2: Create your new Photos library

Once you've done this, it's time to create a new library.

  1. Connect an external drive to your Mac via USB, USB-C, or Thunderbolt.
  2. Option-click (and continue holding down option) when launching the Photos app on your Mac.
  3. When it asks you to choose a library, click on Create New….

  4. Name your library.

  5. Press the Down arrow to expand the File picker and choose your external drive as the new location.
  6. Press OK to save it to your external drive.

Step 3: Make your new library your system default

You'll now have an empty library on your external drive. Next up: Making it your system library.

  1. Open Photos on your Mac.
  2. Go to the Photos menu.
  3. Select Preferences.

  4. Click Use as System Photo Library.

Step 4 (if you use iCloud): Connect your new library to iCloud

Your external library has now been set up from scratch. If you use iCloud Photo Library and want to download all the items you've stored there to have an external backup, read on. (Otherwise, you can skip this step.)

  1. Open Photos on your Mac.
  2. Go to the Photos menu.
  3. Select Preferences.

  4. Click on the iCloud tab.

  5. Check iCloud Photo Library.
  6. Click Download Originals to this Mac.
  7. Wait for your Mac to download your images from iCloud. (Depending on the size of your library and your internet connection, this may take up to 24 hours; don't disconnect your external drive or turn off your Mac during this time.)

Moving Iphoto To External Drive

Once your library has fully synced and downloaded images, you can disconnect your drive; whenever you want to use your Photos library, you now need to connect your drive to your Mac.

Step 5: Get rid of your old library

A personal plea: Please, please, please make sure your new library is live and working on your external drive before you follow the steps below — once you've thrown away your original library, it's gone!

  1. Open a new Finder window.
  2. Click the Go menu and navigate to your Home folder.
  3. Select the Pictures folder.

  4. Select your old library.

  5. Drag it to the Trash (or press Command-Delete on your keyboard).
  6. Empty the Trash.
  7. Open a new Finder window. Don't close your previous window (open to the Pictures folder), as you'll need it later.
  8. Select your external drive.
  9. Right-click (or control-click) on your new Photos library.

  10. Select Make Alias.

  11. Drag the alias to the Pictures folder.
  12. Rename the alias to remove the 'alias' part of its name.

Now you have a direct link to your Photos library from the Pictures folder: This prevents your computer from accidentally creating multiple Photos libraries in case you forget to launch Photos with your external drive connected.

Note: If you're worried about accidentally creating libraries, you can always launch Photos by option-clicking on its icon in the Dock or Applications folder; this will give you the option of picking which library you'd like to launch.

Questions?

Let us know in the comments.

Updated March 2019: Updated for macOS Mojave.

Serenity Caldwell contributed to an earlier version of this post.

iCloud Photo Library: The Ultimate Guide

Move Photo Library To External Hard Drive Mac Pc

Main

Move Photo Library To External Hard Drive Mac Os

Backing up: The ultimate guide

Main

For all your USB-C needsExternal

How To Transfer Photos To External Drive

The HybridDrive is a USB-C dock with an SSD built in

You need more ports, right? And you probably need more storage, right? What you really need is the HybridDrive.